If you use a different title Word may not pick up that part of each address. For example, Word uses the title “Address 1” for the first line of addresses. This allows you to manually link columns in your data source with each section of the address block. In particular, you may need to use the MATCH FIELDS button.
The address block tool contains options to correct all of these issues. If you use the Address Block to add in placeholders for your addresses, you may find that it only picks up parts of each address OR puts your addresses in the wrong order OR uses the wrong format. TROUBLESHOOTING TIPS – Address Block Doesn’t Show Your Addresses Properly Repeat this process for the rest of your blank labels (or use copy and paste to add the rule into the rest of your template). Next click on the RULES option in the MAILINGS tab at the top of the page. You must add this rule to each of the blank labels in your template – except the first one. It will only recognise its own built-in templates OR label templates to create using Word’s “Create Labels” tool. Word does not recognise standalone label templates as label templates. If you have used a standalone label template, the Wizard will NOT add the next record rule for you. TROUBLESHOOTING TIPS – No Next Record Rule In Your Label Template
You will need to create your own label template or download a standalone template. Microsoft periodically removes discontinued templates from Word.
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If you still cannot find the code you need, it may relate to a product that has been discontinued. If you cannot find your code, double check that you have the right code. You can then scroll down to find your required code. The list will jump down to codes that start with that number or letter. Then type the first number or letter of your code using your keyboard. Get closer to your required template code by left clicking on on one of the codes in the list. The list contains codes that are numbers OR that start (and end) with a letter.
Make sure PRINTER is set to PAGE PRINTERS and you have chosen the correct LABEL VENDOR (e.g. Word contains LOTS of built-in templates, which can make it tricky to find the one you need. TROUBLESHOOTING TIPS – Finding A Compatible Template Code This week, we’re running through a few of the most common problems that people encounter when using the Mail Merge tool – and, hopefully, providing you with the troubleshooting tips and tricks that you’ll need to put things right.
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Last week, we explained how to use Word’s Mail Merge tool to create address labels. Template Tuesday Presents.a guide to the most common problems encountered when using Word's Mail Merge tool. Or copy the link! Troubleshooting Tips – Word’s Mail Merge Tool
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